Human Resources / Personal Information Help

You may view or edit your Personal Details by clicking the Update link in the Personal Information module in MyUW System or go directly to Update My Personal Information.

The Addresses section is the default display on the Personal Details page. Use the vertical navigation bar to move between the eleven sections. Click on a data field to open a form dialog box or use the displayed form fields to make selections and enter the required values. The Additional Information section is a view-only display.

Addresses

Click the Addresses section. The Addresses page will appear.
Make changes or additions by following the instructions below. Click Save after any changes or additions that you complete.

Change Your Home and Mailing Addresses

  • To update or add an address click on an address or an Add button. A box will appear with the fields you need to complete.
  • Complete the Change As Of field to make sure your address is changed on the date you desire. Use today's date or a date in the future. Update your address in the fields provided.
  • Save your changes by clicking the Save button in the top right corner of the box.

Note: Your annual Form W-2 Wage and Tax Statement, is mailed in late January to your Mailing Address. If you do not have a Mailing Address on record, your W-2 will be mailed to your Home Address. If neither address is on record, your W-2 will be mailed to your Office Address.

Change Your Office Address

  • Launch the MyUW Personal Information module to view your current Office Address.
  • If you would like to change your Office Address, you must contact your human resources office.

Contact Details (includes Phone Number and Email Address)

Click the Contact Details section. The Contact Details page will appear.
Make changes or additions by following the instructions below. Click Save after any changes or additions you complete.

Change Your Phone Number

  • To change a phone number click in the box where the phone number appears. A box will appear with the fields you need to complete.
  • To add a phone number click the Plus + button. Use the Phone Type drop-down to select the type of phone number you would like to add. Enter the phone number (and extension if applicable). Check the Preferred box if you would like to indicate that this is your primary phone number.
  • To delete a phone number click in the box where the phone number appears. In the box that appears, click the Delete button.

Change Your Email Address

  • To change an email address click the box where the email address appears. A box will appear with the fields you need to complete. You may not be able to change your Business email address.
  • To add an email address click the Plus + button. Use the Email Type drop-down to select the type of email you would like to add. Enter the email address. Check the Preferred box if you would like to indicate that this is your primary email address.
  • To delete an email address click in the box where the email address appears. In the box that appears, click the Delete button. You may not be able to delete your Business email address.

Change Your Emergency Contacts

Click the Emergency Contacts section. The Emergency Contacts page will appear.
Make changes or additions by following the instructions below. Click Save after any changes or additions you complete.

  • To change an emergency contact click the box where the emergency contact appears. A box will appear with the fields you need to complete. You may not be able to change your Business email address.
  • To add an emergency contact click the Plus + button. Add the emergency contact name in the field provided. Check the Preferred box if you would like this person to be your preferred contact. Add an address and phone number in the space provided.
  • To delete an emergency contact, if the emergency contact you would like to delete is designated as your primary contact, then you will need to add another primary contact before you make the deletion.
  • To delete the primary contact click in the box where the contact appears. Then click the x in the box where the contact name appears. Then click Save.

Provide a Preferred Name

Click the Name section. The Name page will appear.

Enter a preferred name in the Preferred First Name field and click Save.

Note: The name you supply will not display in HRS. It may be pulled out to appear in employee directories or organizational charts for your work area. Your tax records will not display a preferred name you provide; they will have your legal, official first name.

Update Your Release Home Information Permission

Click the Release Home Information section. The Release Home Information page will appear.
Make a change by following the instruction below. Click Save after you complete your change.

  • Select the appropriate radio button to approve (Yes) or decline (No) your permission for the University to release your home address, home phone number, and home email address to vendors and organizations.

Change Your Marital Status

Click the Marital Status section. The Marital Status Change page will appear.
Make changes by following the instructions below. Click Save after you complete your changes.

  • Review your current marital status at the top of the page. If you would like to change your status, proceed to the next step.
  • Use the New Status drop-down to change your marital status.
  • Enter the date on which the change will be effective using the As Of box.
  • In addition to changing your marital status on this page, you must report a change in your marital status to your Human Resources office within 30 days of the event. Change of marital status could impact your opportunity to enroll in or change benefit plans.

Change Your Coordination of Benefits

Click the Coordination of Benefits section. The Coordination of Benefits page will appear.
Make changes by following the instructions below. Click Save after you complete your changes.

  • Indicate if your spouse is also a State of Wisconsin employee by clicking on the radio button in the first box under the New Values section. You may select Yes or No.
  • Use the Other Health Insurance drop-down to indicate if you have other health insurance. If you choose Yes, enter the insurance information required in the available fields.

Change Your Medicare Information

Click the Medicare Information section. The Medicare Information page will appear.
Make changes by following the instructions below. Click Submit after you complete your changes.

  • In the New Values section, use the As of box to indicate the effective date of the new or updated information that you are entering.
  • Enter your Medicare Number in the provided field.
  • In the Medicare A section, indicate if you are participating in Medicare A by clicking on the radio button in the Indicator box. You may select Yes or No. If you select Yes, use the Reason drop-down box to select a reason.
  • In the Medicare B section, indicate if you are participating in Medicare B by clicking on the radio button in the Indicator box. You may select Yes or No. If you select Yes, use the Reason drop-down box to select a reason.

Identify Your Ethnic Groups

Click the Ethnics Groups section. The Ethnic Groups page will appear.
Voluntarily identify your race or ethnicity by following the instructions below. Click Save after you complete your selections.

  • Indicate if you are Hispanic or Latino by using the radio buttons to select Yes or No.
  • Indicate your race, by checking one of the provided boxes.
  • Click on Explain for more details about either selection.

Review Your Additional Information

Click the Additional Information section. The Additional Information page will appear.
Review the information in the Additional Information box. If any of the information is incorrect, please contact your Human Resources office to make corrections.

Identify Your Veteran Status

Click the Veteran Status section. The Veteran Status page will appear.
Select your veteran status by following the instructions below. Remember to click Submit after you complete your changes.

  • Indicate your veteran status by clicking on the radio button (and check boxes if applicable) in the Self-Identification box that reflects your status.
  • Provide your Military Discharge Date in the field provided.
  • Read the Reasonable Accommodation Notice and contact your Human Resources office if you need accommodations.

Identify Your Disability

Click the Disability section. The Disability page will appear.
Voluntarily identify your disability by following the instructions below. Click Submit after you complete your selections.

  • Under the How do I know if I have a disability section, check the box that applies to you. When you check the box, Your Name and Today's Date fields will populate automatically.
  • Read the Reasonable Accommodation Notice and contact your Human Resources office if you need accommodations.